Numbers show that paper documentation leads to a lack in organization. It is reported that fifteen percent of all paper handled in businesses is lost and 30 percent of all employees' time is spent trying to find lost documents.
Additionally, in a survey conducted among 1,000 middle managers of large companies in the U.S. and U.K., it was found that 59 percent of managers miss important information almost every day because it exists within the company but they cannot find it.
Additionally, findings from another survey conducted on 2,600 executives concluded that they waste six weeks per year searching for lost documents. In fact, for an employee who earns $60,000, that time lost, costs the company an astounding $6,290.
These statistics unveil the challenges that most businesses experience due to paper based data processes.
With these processes, companies struggle to safely and efficiently store and organize photos and notes so they are easily accessible and shareable. In the end, being unorganized will cost businesses not only valuable time, but also money. Companies that can optimize their photo documentation organization will streamline processes, removing any duplicated work efforts.
Digital photo annotations are better than paper notes!
To achieve the optimal level of organization, companies should implement a solution that combines notes and photos; ensuring important information and data is stored together so it is easily accessible and more understandable. Using photo annotations will highlight features and crucial points within an image. Users also have the ability to include additional comments which could reference a range of details including:
Identifying important tasks, ideas, choices
Commenting on details (time period, weather, schedules)
Identifying objects, material, locations
Providing special instructions
Highlighting crucial points that are hard to notice
By using a solution that automates photo annotation, companies can combine quality and speed for streamlined data organization and keep important information with/in the photo. Just by adding simple entries that are easy to read, edit and understand, you can achieve better photo documentation. In the end photo annotations will:
Ensure consistency throughout documenting
Improve overall collaboration among employees
Improve the ability to make important decisions and result in a faster flow of information.